🎙 Voice Observation Notes

Tap the floating microphone button from any class screen. Speak naturally — "Emilia did brilliant work on fractions today, four stars." PupilPulse matches the pupil name automatically using fuzzy matching, applies your star rating, and saves the note with AI correction. No typing needed.

✨ AI Report Generation

Go to Reports, select a class and optionally a pupil (or choose All Pupils for a batch run). Select the term and tap Generate AI Report. Each report comes in three formats: Full Report (250–350 words), MIS Version (plain text for your management system), and Parent Letter (warm, accessible language). All are editable before copying. Reports are automatically published to the parent portal if an access code has been generated. Save to the pupil's timeline for a permanent record.

📊 Scores & Assessments

Open a pupil profile and tap Add Score. Choose your scoring mode: Marks (raw marks / grades), Standardised (PiRA/PUMA — enter standardised scores, Hodder scale, percentile), or Sonar (phonics-style code entry). Scores feed directly into AI reports with appropriate contextualisation for the pupil's year group.

📋 Digital Register

Tap the Register button inside a class. Mark each pupil as Present ✓, Absent ✗, or Late ◷ with a single tap. School days are calculated automatically using England bank holidays — no manual setup needed. The 🔄 button syncs any absence reports submitted by parents through the portal. Parent notes appear in amber beneath the pupil's name.

🔗 Parent Portal

Open a pupil profile and tap Generate Access Code in the Parent Portal card. Share the 8-character code (e.g. ABCD-EFGH) with the parent — they visit portal.pupilpulse.co.uk and enter it to see their child's latest report, attendance, and scores. The data is encrypted on your device before upload — not even PupilPulse can read it. Tap 📤 Publish to Portal at any time to push the latest data. Reports are published automatically after generation. Tap 🚫 Revoke to remove access at any time.

☁️ Cloud Backup & Restore

Your data backs up automatically every 7 days to Cloudflare's encrypted cloud. To back up manually, come here to Settings → Data & Backup → Backup. The backup is encrypted with AES-256 using your school code + teacher name as the key — only you can decrypt it. To restore (e.g. on a new phone), open PupilPulse, go to Settings, enter your school code, then tap Restore. Your data merges in without deleting anything. The last backup date is always shown in this section.

📡 TA Sync over WiFi

Both you and your TA must be on the same WiFi network and have PupilPulse open. Go to Settings → Class Sync. One person taps Host Session (shares the 6-digit code), the other taps Join with Code and enters it. The sync is fully bidirectional — both devices send their data to each other simultaneously. After sync, both devices end up with the same merged dataset. Nothing is overwritten, and the newest version of each record always wins. Both sides see a success screen when complete.

📥 Class Import & Export

To import a class from a spreadsheet, tap + Add Class then Import from Excel/CSV. Your file needs a Full Name column — Preferred Name and Flags/SEN are optional. To export a pupil's timeline as a PDF or email digest, open the pupil profile and use the export buttons. You can also export your entire database as a JSON backup from Settings → Data Backup → Download Backup.

🎓 Year-End Transition

At the end of the year, go to a class and tap Year-End. You can promote the whole class to a new year group (history is preserved), archive the class (frozen record), or graduate leavers. A full JSON backup is automatically downloaded first as a safety net. This is also how you hand over a class to another teacher.

🔒 PIN App Lock

Set a 4-digit PIN in Settings → App Lock. The app locks automatically when you switch away. Your TA can use a separate Class PIN (shown in Settings → Class PIN) to access sync features without having your full PIN. Change your PIN at any time — or disable it if your school device has its own screen lock.

🔗 Auto-Sync Pod (Teacher ↔ TA)

Set up a persistent background sync between you and your TA — no codes, no WiFi dependency. Go to Settings → Auto-Sync Pod. The teacher taps Set Up as Teacher and shares the 12-character pod code (one time only) with their TA. The TA taps Join a Pod and enters it. After that, devices sync automatically in the background whenever both are open — whenever you take the register or add a Behaviour, Wellbeing, SEND, or Parent Contact note, a sync is triggered silently. Tap ⚡ Sync Now to force an immediate sync at any time. The coloured dot shows the pod status: green = synced, amber = connecting, blue = syncing.

📊 Headteacher Hub

The Hub gives a headteacher a live, school-wide view of every class — attendance percentages, wellbeing tags, and flagged pupils — all on one screen. To enable it: go to Settings → Headteacher Hub and switch it on. A 📊 Hub tab will appear in the navigation bar. Teachers do not need to do anything extra — whenever they take the register or add a priority note, an encrypted snapshot is pushed automatically to the cloud. The Hub polls for new snapshots every 60 seconds. All data is encrypted with the school code before leaving any device — only someone with the same school code can see it. The Hub refreshes automatically as the headteacher moves from class to class.